Comparisons
One system for your venue instead of Excel, WhatsApp and separate tools.
Many venues run their day with an occupancy spreadsheet at reception, WhatsApp groups for cancellations and a separate booking tool on the website. Here you can see side by side which daily manual steps SportzFreundeOS takes off your team and how we migrate your existing lists together for free.
The everyday work
An illustrative workflow using separate tools, not a claim about a particular vendor. Excel supports shared editing in supported configurations; WhatsApp offers polls and events.
On small screens, scroll the table sideways. The job column stays in view.
| Job | SportzFreundeOS | Typical workflow |
|---|---|---|
| Book a court or class | Your guests book and pay straight on your site, with no account or app. | A phone call or WhatsApp message, entered by hand into the spreadsheet. |
| Price per time of day | Prices adjust automatically by time of day, weekday, season and customer group. | A printed price list at reception, calculated in someone’s head. |
| Cancellation and waitlist | The waitlist moves up automatically and assigns the open slot right away. | A message in the WhatsApp group, the first reply gets the court. |
| Payment | Every payment goes straight to your own bank and payout account. | Cash on site or a bank transfer matched manually against statements. |
| Invoice | Created and sent automatically in your name under § 14 UStG. | Typed into a Word template, or no proper invoice at all. |
| Membership at booking | Included hours, 10-session passes and member discounts apply automatically at checkout. | Member spreadsheet next to the court sheet, checked manually. |
| Collect fees | Automated SEPA direct debit under your own creditor ID with automated dunning. | The spreadsheet is uploaded manually to online banking once a month. |
| Month-end | Ready-to-send DATEV export and month-end bundle from the same figures. | Gather receipts, add up numbers by hand and email them to the tax adviser. |
Why SportzFreundeOS?
SportzFreundeOS pays off as soon as you want guests to book and pay online, phone cancellations start eating up your afternoon or your tax adviser needs clean records instead of loose spreadsheets.
How the switch works
Take stock together
You share your spreadsheets, price lists, member records or the export from your previous booking tool.
Free test environment with your data
We set up your courts, rooms and tariffs for free so you can click through your own setup before going live.
Assisted data migration included
We import your customers, memberships, 10-session passes and recurring bookings for free and review any questions together.
Smooth launch in parallel
Your spreadsheet can stay in place as a familiar backup until your whole reception team feels right at home.
Your questions
Isn’t a shared Excel spreadsheet enough for court occupancy?
Spreadsheets work for notes at reception, but online booking, instant payment, automatic waitlists, pass deductions and § 14 UStG invoices all remain daily manual work.
Why not keep filling open courts and tournaments through WhatsApp groups?
In SportzFreundeOS, the booking, payment, cancellation window, waitlist and invoice sit directly on the customer record in your system instead of a private phone chat.
What do setup and data migration cost?
Nothing extra. Guided setup and assisted migration of your existing spreadsheets and customer records are included free of charge.